The functionality of a company portal, based on SharePoint Portal Server at Host-Up.net Â
Team Workspaces
The Team Workspaces is a working environment for your team, accesible via a web browser and able to process single or multiple tasks, projects or documents, such as required for product launches or new customer acquisition. Team members can cooperate on documents, and update them if the files are saved at the company's SharePoint website.
Administrators (and users with subpage creation rights) can generate Team Workspace pages from any compatible Microsoft Office 2010 application (i.e. Word, Excel or PowerPoint) or from a web browser.
SharePoint uses a version tracking system to help your team efficiently manage, create and edit documents. Team members can send links to other users, allowing them to view older versions of documents or deleted documents.
Meeting Workspaces
A Meeting Workspace page is a productive approach to teamwork. Visually resembling a Team Workspace page, the Meeting Workspace allow team members to manage meetings and documents with Web Parts controls and document libraries. Team members can use Microsoft Outlook 2007 to send meeting memos and invitations to other people. This automatically generates a Meeting Workspace. The Meeting Workspace can be also created with a web browser directly via the company portal. A Meeting Workspace page can be also created specifically for periodical meetings, so that team members can systematically track task and project performances.
Witrynę Meeting Workspace można też utworzyć specjalnie dla spotkań odbywających się cyklicznie, tak aby członkowie zespołu mogli na bieżąco śledzić postępy w realizacji zadań lub projektów.
Forums
Forums are where your employees can discuss team-relevant topics. For example, you can create a forum for the presentation of ongoing business and include any related discussions. Each discussion panel includes sorting, filtering, view change mode and appearance change features. The Web Discussion function of the forums allows selected comments to be attached to specific SharePoint pages or documents.
Polls
Polls allow team members and other users to be surveyed for their opinions. Polls allow users to give their opinion on meetings, new forms of sales, launching of a new product, etc. The aggregated poll results can be then viewed in a graphic form.
Notifications and alerts
SharePoint uses e-mail notifications to inform users about important events and changes introduced to specific parts of the website. For example, users may have the option of selecting whether to receive e-mail notifications concerning changes to or deletions of a document in a selected library. They may also elect to receive instant, daily or weekly reports about changes to the SharePoint page.
Document sharing
Users can browse the document library to share its contents with other team members. The libraries allow the creation of subfolders, tracking of file versions and acceptance or non-acceptance of files. The search engine can search the entire webpage for information about specific people from a contact list.
Event list
Using the event list, information about important deadlines can be added or copied to a compatible calendar.
Bulletin board
The bulletin board can be used to post news, status changes or other information. It is also possible to set the expiry date for individual posts.
Task lists
Task lists are used to assign specific tasks to specific team members, define the priority/deadline of the task and to follow its status and performance. Users can view their tasks as well as those assigned to other team members.
Contact lists
The contact lists give team members access to phone numbers, e-mail addresses or postal addresses of customers, partners and providers. The information can be copied from the address book to the contact list and back.
Image libraries
Store photos and images in the image libraries to allow other users to view the pictures as thumbnails or full-size files. An image library lets you create the company graphic repository to ensure uniform company logos and frequently used images to facilitate day-to-day activities of team members and bolster the company image.
Administrative tools
Windows SharePoint has assistance for webpage administrators:
Allows selected documents to be blocked in the document library to prevent sending suspicious files onto the server;
Allows users to be added and be given access to specific subpages;
Allows attribution of various rights to the users;
Supports regional settings, i.e. languages, time zones, currencies and international calendar settings;
Each screen allows access to the "Help" function.
Site Usage Tracking
Many pages are obsolete and take valuable disk space of the server and the account. The site usage tracking function lets you know how many users visit specific pages. Rarely used pages can be archived to save disk space.
Â
You can also schedule the time within which the selected pages will be automatically deactivated, as well as monitoring the disk space usage of the server.
Working with Microsoft Office 2010
Integration with Microsoft Office 2010 allows users to perform the following tasks:
Open, save and send multiple files to the document libraries directly from Office suite applications;
Synchronise contacts between SharePoint, calendars and the applications used by the people from the contact list;
Create work space pages in Office applications;
Attach text documents, spreadsheets and presentations to e-mail messages;
Edit spreadsheets and database programs in spreadsheets;
Manage and track the progress of projects hosted at Microsoft Project 2010.
Technical support at Host-Up.net
24/7 live customer support - should you have any problems with your company portal, you can call our team of administrators any time, 24 hours a day, always.
Â
However we doubt you will need them too often - we guarantee 99.9% access, which translates to a maximum downtime of under 10 minutes per week!
Â
By purchasing a company portal, you also get access to the integrated customer support platform. Our experienced consultants can help you with the initial configuration and system implementation, free of charge.